Minutes of Student Activity Committee 2011 Meeting (October 1st, 2011)

Minutes of Student Activity Committee 2010 Meeting (March 26th, 2011)
Minutes of Student Activity Committee 2010 Meeting (Jan 16th, 2011)
Minutes of Student Activity Committee 2010 Meeting (August 29th, 2010)
Minutes of Student Activity Committee Meeting before 2010

 

Proposed Agenda: 1) Introduced board members; 2) Introduced SAC board structure and appointed positions; 3) Discussed SAC activities in the following year; 4) Next meeting.

1. Introduced board members

In order to know each other well, board members introduced themselves at the beginning of the meeting, including their names, degrees, institutions, study areas, and so on. Xuan Li from University of California, Davis, Weilin Wang from University of Georgia, Tianxin Wang from Beijin University of Chemical Technology, Xu Wang from Kansas State University, and Yongbo Wan from Oklahoma State University will work as SAC board members in the next year. Their information will be updated in SAC website. Members at large are still open for all SAC members. 

2. Introduced SAC board structure and appointed positions

There are six positions in the SAC board. Xuan and Weilin were appointed as president and vice president by the previous SAC executive board. They introduced the SAC board structure and duties of each position to new board members. Then, the rest positions were appointed based on the interest of board members. The positions and duties are listed as follows:
1)The President (Xuan Li)
President leads the SAC board and oversees each board member in carrying out their functions. The President represents the whole SAC and the SAC executive board in communication affairs with AOC board.

1)The Vice President (Weilin Wang)
The Vice President shall assist the President in conducting the affairs of the SAC. Particularly, the Vice President shall assist the President on affairs regarding board meeting organization, membership development and management. The Vice President performs the duties of the President in the President's absence.

2)Technology director (Xu Wang)
The Technology director usually maintains and updates the SAC website, email list and handles other related internet development tasks. The technology director Xu Wang will take charge of the management of email list and SAC webstie.

3)Academic and Career director (Tianxin Wang)
The Academic and Career director shall make the newsletter regarding some academic news and job openings, based the requirements of the SAC executive board. Tianxin Wang will participate newsletter editing and find job hunting information from websites, universities and other approaches.

4)Activity director (Wanyong Bo)
Activity director shall assist the President to arrange the student activities/events in each year's ASABE meeting.

5)At-large members, Representatives (open)
The At-large members and Representatives shall represent SAC student members in their units to serve in the Executive Board, assist the President in conducting the affairs of SAC.

3. SAC activities in the following year

In the following year, SAC board will
1) organize student banquet for the 2012 ASABE meeting;
2) assistant AOC for organizing student activities;
3) maintain and update SAC website information;
4) improve the developed email list as a communication platform for all SAC members, which will be used to collect and deliver academic and job hunting information;
5) explore other online communication platform for all SAC members, such as facebook.

4. SAC Website update

4.1 General procedures
Each person takes charges of 1-3 webpages for the SAC website refreshment. Update tasks for each section include
1) highlight out-of-date information needs to be updated;
2) collect the lasted information (i.e. pictures, member rosters, etc);
3) prepare a newer manuscript/materials with the collected newest information;
Once the tasks are done, each person sends his prepared materials/information to Xuan Li for review. The deadline is due to October 16th;
4) Weilin will work with Xuan and Xu for the technique issues about website update;
5) Xuan will review all materials collect from different board members;
6) Xu will upload all reviewed and finalized information to AOC website.
4.2 Assigned tasks:
1)Weilin: Welcome to students; and Board member;
2)Xuan: Board meeting minutes; Student roaster; Join us
3)Tianxin: Success story; student news; RA and Job Info;
4)Xu: award
5)Yongbo: Photoes £¨; 2011 from Weilin¡¯s pictures£©
4.3 Follow-up work:
1) Xuan will prepare the first board meeting record and send to all board members to review (future board meeting record will be documented by members turn by turn).
2) Xuan will send a template of member introduction around.
3) Each member send their member information to Weilin.
4) Weilin will send necessary website update details to Xuan and Xu.
5) Xu or Yongbo will share the AOC 10th anniversary PPT within in board members.
6) Yongbo will contact Weilin for 2011 SAC student banquet pictures and select pictures for 2010 student activities from the AOC 10th anniversary PPT.
7) Weilin will send Xuan the past 2010 meeting record for website update.
8) Xu will collect 2010 and 2011 award information from Dr. Niaqian Zhang or Ganjing.
9) Tianxin will work with Xuan for the improvement of webpage including student news, successful stories and so on.
10) Xuan will send Weilin the newest student roaster.

5. Next Meeting

Next meeting will be hold once all assigned tasks are done. Xuan Li will specify the date and inform all board members.
Please feel free to add it up if any information is missing.